last updated: 5 August 2021

privacy policy – easy town books


IN SHORT

easy town books has a no tracking and minimum data collection policy.

Whatever data is needed to process your communications or your orders will be solely used for those purposes, and your data will be deleted when our transactions are completed.

Depending on whether you send an email, or buy an e-book or a limited edition, or whether you decide to support the projects, some additional points apply, and you’ll find them in the paragraphs below.

FIRST THINGS FIRST

How to buy an e-book or a limited edition with the least data processing involved?

Use the option: pay directly via bank transfer

If you want to avoid all third-party payment methods and automated data collection, you can transfer the sum of your purchases directly to the easy town books account.

Find out more >>>

In that case, the only data transfer will be between you and easy town books with no third parties involved.
You name, address and email will solely be used to process your order.

Depending on whether you buy an e-book or a limited edition, or whether you decide to support the projects, some additional points apply, and you will find them in the following paragraphs.

GENERAL POINTS


Responsibility for your private data


easy town books, Ellen Paschiller is responsible for the safety of your private data and for ensuring that this privacy policy as well as any actions regarding your private data comply with the GDPR.

easy town books, Ellen Paschiller
Meininger Straße 7, 10823 Berlin, Germany
ellenpaschiller@easy-town.org, www.easy-town.vision


Contact


If you have any questions or concerns about the safety of your personal data or about this privacy policy, you can send your questions or concerns via the contact form below, directly to privacy@easy-town.org, or via post to:

easy town books, Ellen Paschiller
Meininger Straße 7, 10823 Berlin, Germany

contact – privacy policy

Using the contact form


When you send an email via a contact form, only your email address is required to answer your message. It’s up to you to give your name or not.

Neither the contact form nor the email is stored on the website server.

Apart from your email no other data is collected.

Your message and your data will be transmitted via TLS, thereby making sure that your data is safe.

Your email address will solely be used to answer your message. After the correspondence is concluded, your email(s) and your data will be deleted within a week.

Concluded means that all the issues you presented in your message(s) have been addressed.

Email addresses will not be stored for future use or shared with third parties, unless there are legal reasons to do so.

INTERACTIONS


Buying an e-book


The application used to process your e-book purchases will record pages visited and content viewed while your session is active.

Any e-book you add to your basket will be recorded so that it can be displayed on the checkout page.

On the checkout page, you have the option to make a note of the final sum of your purchases and proceed to the page: pay directly via bank transfer,

or you choose one of the other payment options (third-party options).

If you choose a third-party option, personal information about you will be collected during the checkout process.

This information may include, but is not limited to, your name, billing address, shipping address, email address, phone number, credit card/payment details and any other details that might be requested from you for the purpose of processing your order.

This data is collected to

  • send you order information
  • respond to your queries, refund requests, or complaints
  • process payments
  • prevent fraudulent transactions
  • provide technical and/or customer support
  • verify your identity.

If you place an order, or if taxes need to be estimated, the application will check your location and traffic data (including IP address and browser type).

Once the payment process is completed, you will be redirected back to the easy town books website and your download link will be displayed. In addition you will receive an email with your download link.

It is not possible to create an account on the easy town books website for future orders. Your customer data recorded by the download application will be deleted within seven days. This also means that your download link will expire after 7 days.

Find more information about payment options below.


Downloading a free download


Presently there are two files available as free download which are processed via the download application used for sales.

The limited editions catalogue, and the extracts collection Nku killed her.

The application used for the free downloads requires a full name and an email address.
However, you can enter fake data since the download link will be displayed after you click on purchase.
If you enter an existing email address, you will receive an email with the download link.
In both cases, the name and the email address entered will be deleted within seven days of the download.
The only reason I use this way for the catalogue downloads is to get an idea of how often the catalogue has been downloaded.
In no case will your data be shared, sold, used, analysed, or kept beyond the seven days.


Downloading a free pdf


There are presently two free pdf downloads available which work with a simple pdf link.

42 towns and counting (cover collection) and Q & A, limited edition, text only

In both cases no private data is recorded.


Buying a limited edition Fine Art Print


When you buy a limited edition, your private data is exclusively used to correspond with you regarding your order, to issue your limited edition certificate, to issue your invoice, and to send your Fine Art Print to your address.

Once all transactions are completed, and the 30-days within which you can return the print are past, most of your data and correspondence will be deleted.

This includes all your emails and your email address, and the data recorded about your purchase by the easy town website.

All this data will be deleted within 50 days after posting your Fine Art Print.

The only data that will be kept is a record of you as the legitimate owner of a limited edition, and a copy of your invoice.

This includes the copy of your certificate, printed and as file, plus an entry in the owner list.

This data will be kept indefinitely on a secure hard drive.

A copy of your invoice will be kept for ten years, in accordance with the German tax law.

No part of your data will be shared with any third party, nor will it be analysed or used in any other way or form.

An exception to these rules can occur when legal action due to a legal disagreement, copyright violations or fraud make the involvement of a third party necessary.


Supporting the easy town projects


It is entirely up to you how much personal data you want to share when supporting the easy town projects.

When you do share personal data, you can indicate whether your data should be deleted within seven days after reception of your data, or whether it should be kept for further co-operation.

Whenever financial transactions are involved, a copy of those transactions will be kept for tax purposes.

In no event will your personal data be shared with third parties unless legal actions are required.

PAYMENT METHODS


pay directly via bank transfer


If you use the option pay directly via bank transfer, only a minimum of data will be processed.

  • your email
  • your full name and address

Your email is required to correspond with you concerning your order. And in the case of e-books to send you the e-book. Your email will be deleted after all transactions are completed.

Your name and address are required for your invoice, to determine which VAT applies.


pay via mollie (credit card and others)


You can choose between various payment methods.
All payment methods, except bank transfer and PayPal, are provided by Mollie, a payment service provider from the Netherlands.
You can find out more about Mollie on their website: About Mollie and their complete privacy policy here: Mollie Privacy Policy.

If you buy an e-book on the easy town website, and you are using Mollie’s services as a consumer, then the following personal data are processed:

  • Your payment details (e.g. bank account number or credit card number);
  • Your IP address;
  • Your internet browser and device type;
  • In some cases, your first and last name;
  • In some cases, your address details;
  • In some cases, information about the product or service that you have purchased from our customer;
  • Other personal data that you actively provide, for example in correspondence and by telephone.

Easy Town Books will keep a copy of your invoice in accordance with the German tax law. The invoice usually states:

  • your full name
  • your full address

Your email and all other personal data processed on this website will be deleted within a week. Only a copy of your invoice will be retained offline on a password-protected hard drive.

In accordance with German law, invoices will be stored for ten years. After those ten years, the invoices will be deleted.

Your data from the invoice will not be analysed, used, shared or sold. It will merely be stored unless legal actions are required. For this see below: sharing data.

No unauthorised person has access to this data.


Purchasing via PayPal


If you buy the e-book via PayPal, your data for the invoice will be processed on this website. This includes:

  • full name
  • full address
  • email address

All personal data processed on this website will be deleted within a week, and only a copy of your invoice will be saved offline.

As soon as you are redirected to PayPal, their privacy policy applies.
If you don’t have an account with PayPal, you can log in as a guest.

Once the payment is completed, PayPal will redirect you back to this website and show you the download link for your e-book. You will receive the same link via email as well.

Two copies of your invoice will be saved on an external and password-protected hard drive (one for tax, one for VAT). In accordance with German law, the invoices will be stored for ten years. After those ten years, the invoices will be deleted.

Your data from the invoice will not be analysed, used or shared. It will merely be stored unless legal actions are required. For this see below: sharing data.

No unauthorised person has access to this data.


Comments


You can send a comment or review via email.

Either will be anonymised on receipt, and your email and or any other personal data will be deleted unless legal actions are required.


Cookies, tracking, profiling, analysing, Google, social media


This website doesn’t use third-party cookies. It doesn’t track, profile or analyse any data. This website doesn’t use any Google tools, ad providers or social media links.

If you buy one or several e-book, cookies will temporarily store the information about which e-book you are purchasing. The only purpose of this cookie is to remember which article(s) you chose so that the article can be displayed in your checkout table and in your invoice. There is no tracking or analysing involved.

Saying all this, if you are logged into your Google, Facebook or similar account, while visiting this website those companies will collect data about your activities on this website, unless you have changed your privacy settings in your account in a way that doesn’t allow for tracking.


Embedded content from other websites


This website doesn’t use any embedded content from other websites.


Statistics


This website uses WordPress plug-in Statify which doesn’t collect any personal data and only counts visits. It also deletes all data older than fourteen days.

Statify collects the following anonymised data:

  • hits per page / post
  • top referrers

This website also uses the WordPress Plug-in WPStatistics. This plug-in only collects anonymised data. All data is stored on the easy town books server and will not be shared with anyone.

WPStatistics collects the following anonymised data:

  • visitors
  • pages / posts visited
  • search engine referrals
  • search words
  • browsers used
  • referring sites
  • country + city of visitors

This means, your visits to this website are anonymous unless you purchase an e-book or a limited edition Fine Art Print, or get in touch to support the projects.


Hosting


This website is hosted by the Strato AG. Strato saves your IP-address in a log file, when you visit the easy town books website.

Your IP-address will be kept for a maximum of seven days. This measure helps Strato to recognise and block attacks on the server.

In addition Strato keeps a statistic about the website. IPs are anonymised.

Strato is responsible for your data, and the Strato AG confirmed that it will treat your data in compliance with the GDPR (General Data Protection Regulation).


Sharing your data


There are only two cases in which data will be shared.

a) If legal actions are required in one or more of the following cases:

  • copyright violations
  • legal disputes
  • fraud
  • harassment
  • offence
  • and any other case which might require legal actions

b) If the tax authorities require to see the invoices.

Other than that, there will be no sharing of data.


For how long is your data retained?


Messages and forms will be deleted as soon as our correspondence or your purchase is completed. Usually within seven days.

Two copies of your invoice will be saved on an external hard drive for ten years in accordance with the German Tax Law.


Your rights


With your copy of the invoice, you have a copy of all the data stored by easy town books when you purchase an e-book.

When you purchase a limited edition Fine Art Print, you also have a copy of all the data kept by easy town books, except your entry into the limited editions owner list.

If you wish to view, correct, object, limit, transfer any of this data, please send your request to privacy@easy-town.org.

Due to legal obligations, your invoice cannot be deleted before ten years have passed.


How is your data protected?


This website uses TLS to ensure the safe transmission of your data. The use of https:// instead of http:// and the green lock-symbol indicate that TLS is active.

All invoices are stored on an external and password-protected hard drive.